OpenText vs MFiles: Which is Better for Business Process Automation?

Is your Fresno-area company utilizing business process automation software to simplify processes and further advance your team's productivity? If this is not the case, you’re probably consuming precious time and financial resources.

With the technological capabilities of business process automation, you can program samely, regimented workflows, thus making your business processes more competent, preserving man-hours, and ensuring your team members can aim their attention on efforts that develop the organization.

Now, we're comparing two of the extensively used enterprise content management (ECM) tools obtainable today for business process automation: M-Files and OpenText. We'll evaluate both, side-by-side and give insight to how we maximize these tools at Wave.

Firstly, let's start with a primer on what business process automation is and how it operates.

What is business process automation?

Business process automation (BPA), also known as business process management (BPM), is the use of machine-driven technology to establish routine, rules-based responsibilities like sending documents, data entry, onboarding a new staff member, routing wages, or processing accounts payable transactions.

Modern automation platforms utilize groundbreaking features like artificial intelligence (AI), machine learning (ML), and robotic process automation (RPA) to perform these monotonous tasks on your staff’s behalf.

By mechanizing tasks that would more often than not dissipate valuable man-hours, you can divert your prized human resources to other areas of the company where they can be more productive.

Automation also decreases the risk of human error, inaccuracy, and process blockers - all of which take away from a business’ main point.

How do I know which workflows I can automate?

Not each and every business process is right for business process automation. The right task is the one that’s done routinely and can be explained by user-defined standards and actions.

What to look for in a process that can be robotized:

• Does it demand that it be regularly done the same way in the entire organization?

• Is it a standard, replicable process?

• Is it vital that the task be free from error?

• Does the process involve an enormous amount of duties?

• Does it require several people to do?

• Is it time-dependent?

• Is it needed that there’s an audit report for this process?

M-Files vs OpenText Comparison

M-Files Pros and Cons

M-Files is a strong ECM tool that advances both on-premise, cloud solutions, or a hybrid version contingent on your company necessities. It offers automation technology to streamline your business processes and workflows in addition to intelligent information management.

At Wave, we frequently utilize M-Files as a one-way information receiver for a client's distinct tools and information. Thereby, we can assist a client experiencing rapid growth, the capacity to connect all of their processes and information, and obtain greater agility during digitalization.

M-Files is an excellent, scalable tool for customers who have no existing colossus ECM like OpenText Documentum already embedded in their company.

But, with MFiles it's critical to realize that constructing automation requires the purchase of an extra addition referred to as a 'vault'. M-Files accessible vaults are Document Management, Contract Management, Back Office, HR, Project Management, GDPR, and QMS.

Pricing is determined on a case-by-case rationale influenced by the qualities your business requires.

OpenText Pros and Cons

OpenText is an Enterprise Information Management (EIM) tool that empowers companies to take greater advantage of enterprise details, program156] repetitive tasks, generate a more scalable business model, and reduce risks related to information governance and intellectual property.

It can be unfurled on-premises in a data center or by means of the cloud.

At Wave, we generally see OpenText applications used in one of two ways: with Documentum as a deeply rooted ECM or via Application Extender (AX) which acts as a scaled-down, construct-as-you-go replacement to Documentum.

Documentum comes fully equipped and ready to clear up any business problem you possess. The problem with Documentum is that the interface is a bit intricate, it calls for serious upkeep, and upgrades, along with the tool itself, are expensive.

For companies that have previously put forth the investment in Documentum and don’t want to remove the application and make a fresh start, Wave can help with platform upgrades and optimizations to ensure that organizations can maximize their ECM environment.

With Application Extender, the user experience and user interface (UI/UX) are fairly different from Documentum which a number of clients like.

It's a great substitute for businesses who don't want to put money on Documentum, and it can be constructed to clear up any organizational dilemma.

The drawback to AX is that it is not fully loaded once purchased like Documentum, instead, connectors and extensions will need to be inherent to develop increased functionality and form automated processes.

Same as M-Files, pricing for Documentum and Application Extender are determined on a case-by-case foundation influenced by the features your organization calls for.

Let Wave Help You Deploy and Enhance Your BPA Software

If your organization is unfamiliar with business process automation, or you’ve initiated mechanizing tasks but wish to greatly improve your tools to perform more, Wave can be of service.

Wave helps enterprises similar to yours every day to implement automation cloud, SaaS or on-premise solutions, content management systems (CMS), and enterprise resource planning (ERP) tools.

We assist our customers to simplify their processes through the entirety of the lifecycle, automate tiring, repetitive tasks, and incorporate the overall data ecosystem to eliminate siloes and produce long-term expandability for theirorganization.

Already putting to use a legacy software, and not keen on starting fresh No worries!

Wave can go hand-in-hand with your enterprise and enhance your current business applications through add-ons, assimilations, and connectors so you can utilize your current data ecosystem without being in an obligation to start from scratch with a new service company.

We're happy to work with ECM applications like M-Files, OpenText and Microsoft Sharepoint, or any other content services software you're currently executing.

If you have any inquiries about how Wave can help support digital transformation and business process automation in your Fresno company, contact us today.